Transparent Pricing

Built for Every Stage of Your Business

From solo operators to large teams — every plan includes a custom intelligence layer built around your business. No hidden fees. No per-click charges. Just a system that works exactly the way you do.

Starter

Solo operators & sole traders. Basic AI-powered CRM and job management.

Initial Setup
$1,999
$99/month
1 user included
AI-powered CRM for client management
Basic job management system
Digital job cards & work orders
Mobile-friendly forms (paper → digital)
Basic automated follow-ups
Owner dashboard with job insights
Cloud-based secure infrastructure
Email & chat support
Optional add-on modules available à la carte
Get Started
Best Value

Professional

Small teams up to 5 staff. Branded system with full AI intelligence layer.

Initial Setup
$4,950
$499/month
Up to 5 users included
+ $99/user/month after
Everything in Starter
Fully branded custom system
Up to 5 staff users included
Staff scheduling & job allocation
Automated quoting & invoicing
Compliance & licence tracking
Custom workflow automation
Real-time operational dashboard
Integration with Xero / MYOB
Full form digitisation included
Priority support
$99/month per additional user
Start with Professional
Most Popular

Growth

Growing trades & service businesses. Up to 20 users with advanced automation.

Initial Setup
$9,500 – $15,000
$1,190/month
Up to 20 users included
+ $25/user/month after
Everything in Professional
Up to 20 staff users included
Advanced workflow automation
Job & admin process automation
Custom dashboards & reporting
Staff compliance & licensing tracking
Monthly system improvements
Multi-tool integrations
Full form digitisation included
Digital monitoring tools access
Dedicated account manager
$25/month per additional user
Start with Growth

Scale

Large teams or complex operations. Enterprise-grade intelligence layer.

Initial Setup
$15,000 – $35,000+
$1,990/month
Up to 35 users included
+ $20/user/month after
Everything in Growth
Up to 35 staff users included
Multi-team or multi-location support
Advanced reporting & analytics
Custom operational dashboards
Priority implementation timeline
Dedicated support & optimisation
Enterprise digital tools suite
Custom API integrations
Full form digitisation included
$20/month per additional user
Book a Consultation

Need more users? All plans support unlimited users — additional users are charged at the per-user rate shown above. Contact us for teams over 35 users for enterprise pricing.

Included in Every Plan

No hidden fees. These essentials come standard with every Business Brain.

Full Form Digitisation

All your paper forms converted to digital — included free with setup.

Digital Monitoring Tools

Access to all digital tools we implement to monitor your systems.

User Training

Comprehensive training for your team on all new systems and tools.

Ongoing Support

Continuous system improvements and dedicated support included.

Prefer No Upfront Cost?

Get your Business Brain built immediately without a large upfront investment.

$0
Setup cost
24
Month agreement
+$83–$1,458/mo
Setup spread over 24 months

The setup cost is converted into a monthly plan spread over 24 months. This means you can get your full Business Brain system built and deployed immediately, with a slightly higher monthly fee instead of the initial investment. All features, training, and form digitisation are still included.

Discuss Zero-Upfront Option
Real Cost Comparison

See What You're Actually Paying For

Most businesses are already spending more than a Business Brain AI system costs — on tools that don't talk to each other and still require manual work.

Simpro

Job Management
Competitor
Setup / Implementation$8,000 – $15,000+
Monthly Subscription$299 – $799/mo
User ModelPer user pricing
Est. Total Year 1$11,588 – $24,588
What You Still Don't Get
Rigid workflow structure
No AI or automation
Expensive setup & training
Doesn't adapt to your business

Business Brain AI

Full Intelligence Layer
Recommended
Setup / Implementation$1,999 – $15,000
Monthly Subscription$99 – $1,990/mo
User ModelIncluded users + low per-user rate
Est. Total Year 1$3,187 – $38,880
What You Actually Get
Custom system built around YOUR workflows
AI intelligence layer — not off-the-shelf
All tools connected and talking to each other
Automation that eliminates manual admin
Scales with your business without extra cost

The Real Cost of a Disconnected Tool Stack

Most businesses are running 4–6 separate tools. Here's what that actually costs per year:

Job Management (e.g. Simpro)$3,588 – $9,588/yr
CRM (e.g. Salesforce / HubSpot)$1,800 – $6,000/yr
Forms & Compliance (e.g. Dashpivot)$2,388 – $5,988/yr
Scheduling Tool$600 – $1,800/yr
Accounting Integration$600 – $1,200/yr
Communication Platform$360 – $1,200/yr
Combined annual cost of disconnected tools
$9,336 – $25,776 / year
Plus they still don't talk to each other or automate your admin
Business Brain AI Professional
$10,938 / year
One system. Built for you. Fully automated.
Real Time Savings

The True Value of Automation

Based on a typical trades business with 5 staff. Admin time is valued at $50/hr. These are conservative estimates — most clients report even greater savings.

Task
Manual
Automated
Annual Saving
Quoting & Estimating
8 hrs/week
1 hr/week
$18,200
Job Scheduling & Dispatch
5 hrs/week
0.5 hrs/week
$11,700
Invoicing & Follow-ups
6 hrs/week
0.5 hrs/week
$14,300
Compliance & Reporting
4 hrs/week
0.5 hrs/week
$9,100
Staff Communication & Updates
3 hrs/week
0.25 hrs/week
$7,150
Total Annual Time Saving Value
$60,450
21.75 hrs
Saved per week
Per 5-person team
$60,450
Annual value recovered
In time savings alone
< 3 months
Typical payback period
On Professional plan
Optional Add-Ons

Enhance Your Business Brain

Transparent pricing for additional capabilities. Only pay for what you need.

Custom Devices

Rugged tablets, mobile devices, or kiosk hardware pre-configured with your Business Brain system.

From $499/device

On-Site Training

Additional on-site training sessions for your team beyond the included training package.

From $990/session

Dedicated Server

Dedicated server infrastructure for businesses requiring enhanced performance or data isolation.

From $290/month

Additional Dashboards

Custom dashboards beyond your plan's included set — executive views, team views, or client portals.

From $1,500/dashboard

Custom Integrations

Connect additional third-party tools or legacy systems not covered in your base plan.

From $1,200/integration

Advanced Reporting

Custom automated reports, compliance certificates, and document generation beyond standard templates.

From $800/report type

Give Your Business a Brain

Stop paying for tools that don't work together. Get a custom intelligence system that pays for itself within months.

Book a Free ConsultationSee the Live Demo